General Policy

Journal of Sport and Exercise Studies recognizes that published scholarly articles form part of the academic record and should remain accessible, identifiable, and citable over time. The journal therefore supports responsible digital archiving, metadata preservation, platform maintenance, and long-term access arrangements.

The journal aims to preserve published articles, metadata, supplementary materials, and related publication records through a combination of journal-level archiving, platform-level backup, indexing metadata, repository deposit, and external preservation services where available.

Preservation Objectives

Journal Website and Platform Archiving

Published articles are made available through the journal website as the primary access point for readers. The journal maintains article landing pages, metadata records, PDF files where available, supplementary materials where applicable, and issue-level archive pages.

The journal uses an online journal management platform to support submission handling, editorial workflow, publication, metadata management, and content organization. Platform-level maintenance and backups are used to support the continuity of access to published materials.

Digital Backups

The journal supports regular backup practices for published content, article metadata, journal files, and related publication records. Backups may include platform data, uploaded files, published article files, issue records, and administrative metadata.

Backup procedures are intended to reduce the risk of data loss and to support restoration in the event of accidental deletion, technical failure, server migration, platform disruption, or other operational incidents.

Metadata Preservation

The journal aims to preserve and maintain accurate article metadata, including article titles, author names, affiliations, abstracts, keywords, references, publication dates, issue information, licensing information, DOI information where applicable, and post-publication notices.

Metadata may be made available through the journal platform, article landing pages, OAI-PMH records, DOI registration services, indexing services, abstracting databases, and scholarly discovery systems where applicable.

Persistent Identifiers and Citation Stability

Where applicable, the journal supports the use of persistent identifiers, such as DOIs, to improve citation stability and long-term discoverability. Persistent identifiers help readers, libraries, repositories, and indexing services locate and cite published articles reliably.

The journal also seeks to maintain stable article URLs and complete article-level metadata to support reliable citation, indexing, linking, and long-term access.

External Archiving and Preservation Services

The journal may use external archiving and preservation services to support the long-term preservation of published content. Such services may include institutional repositories, subject repositories, trusted digital archives, preservation networks, indexing services, and other scholarly infrastructure.

Depending on availability and journal participation, preservation arrangements may include:

• Journal website archives and issue archives;
• OAI-PMH metadata harvesting;
• DOI and metadata deposit where applicable;
• Institutional or subject repository deposit;
• Author self-archiving under the journal’s open-access policy;
• Third-party preservation services where enabled or available.

Author Self-Archiving

Authors may deposit the submitted version, accepted version, and published version of record in institutional repositories, subject repositories, funder repositories, academic networking platforms, personal websites, and other lawful scholarly platforms.

When depositing or sharing the published version of record, authors should include the full citation, journal title, DOI or permanent article link where available, and licensing information.

Open Access and Reuse

The journal’s open-access policy supports wide dissemination and long-term accessibility of published articles. Articles are made available online immediately upon publication and may be shared, deposited, reused, and redistributed in accordance with the journal’s licensing policy.

Unless otherwise stated, published articles are distributed under the Creative Commons Attribution 4.0 International License, which supports lawful reuse with proper attribution.

Supplementary Materials and Research Data

Supplementary materials, datasets, code, protocols, instruments, and other research materials may be published with articles or deposited in appropriate repositories where ethically and legally permissible.

The preservation of supplementary materials depends on file format, repository choice, platform support, licensing, ethical restrictions, and data protection requirements. Authors are encouraged to use trusted repositories for materials that require long-term access, citation, or reuse.

Preservation of Corrections and Retractions

The journal preserves the integrity of the scholarly record by maintaining records of corrections, retractions, expressions of concern, editorial notes, and other post-publication notices.

Where an article is corrected, retracted, or otherwise updated, the journal will seek to ensure that the notice is linked to the relevant article and that the article record remains clear and transparent to readers.

Platform Migration and Content Continuity

If the journal website, hosting environment, domain, or publishing platform changes, the journal will seek to maintain continuity of access to published content and article metadata. Where possible, redirects, updated metadata, and archive records will be used to help readers, authors, indexing services, and repositories locate published materials.

The journal aims to avoid unnecessary loss of article records, metadata, citations, issue archives, supplementary files, and post-publication notices during platform maintenance or migration.

Access Disruption and Recovery

In the event of temporary access disruption, technical failure, server incident, or other operational problem, the journal will seek to restore access to published content as soon as reasonably possible.

Restoration may involve platform recovery, backup restoration, file verification, metadata checks, URL repair, or communication with relevant technical service providers.

Responsibilities of Authors

Authors can support preservation and discoverability by providing accurate metadata, complete author information, ORCID iDs where available, funding information, data availability statements, clear supplementary file descriptions, and proper citation details.

Authors are encouraged to deposit their published articles and shareable research materials in appropriate repositories, subject to ethical, legal, and licensing requirements.

Archiving and Preservation Summary

Published content: Preserved through journal website archives, issue archives, metadata records, and platform-level backup practices.

Metadata: Maintained to support indexing, citation, discovery, repository deposit, and long-term access.

Author self-archiving: Authors may deposit submitted, accepted, and published versions in lawful scholarly repositories or platforms.

Post-publication notices: Corrections, retractions, expressions of concern, and editorial notes are preserved as part of the scholarly record.

Purpose: To support long-term accessibility, integrity, discoverability, and reliability of the journal’s published content.