Journal of Dance and Embodied Structure is committed to the long-term accessibility, preservation, and discoverability of its published scholarly content. The journal recognizes that academic publications should remain available to readers, authors, libraries, indexing services, and research communities over time.

This policy explains the journal’s approach to digital archiving, preservation, metadata maintenance, repository deposit, platform continuity, and long-term access to published content.

1. General Principle

The journal aims to ensure that published articles remain accessible, citable, and discoverable after publication. Long-term preservation is an essential part of responsible scholarly publishing and supports the integrity of the scholarly record.

The journal takes reasonable measures to preserve article files, metadata, supplementary materials, publication records, and related information in stable digital formats.

2. Digital Preservation Commitment

Journal of Dance and Embodied Structure is committed to maintaining digital access to its published content through the journal website, journal publishing platform, metadata records, and other preservation or indexing arrangements where applicable.

The journal will make reasonable efforts to preserve:

• Published article HTML pages;
• Published article PDF files;
• Article metadata;
• Abstracts and keywords;
• Author information and affiliations;
• Reference lists;
• DOI or persistent identifier information where available;
• Publication dates, volume, issue, and article information;
• Corrections, retractions, expressions of concern, and related notices;
• Supplementary materials where applicable and permitted.

3. Journal Website and Platform Preservation

The journal maintains published content through its online journal platform. Published articles are made available through the official journal website and are intended to remain accessible to readers without subscription barriers.

The journal may use platform-level backups, server backups, database backups, file backups, and administrative preservation measures to reduce the risk of data loss, technical failure, accidental deletion, or platform disruption.

4. Metadata Preservation

The journal maintains article metadata to support discoverability, indexing, citation, repository deposit, and long-term access.

Metadata may include:

• Article title;
• Author names and affiliations;
• Abstract;
• Keywords;
• Publication date;
• Volume, issue, and article information;
• Reference information;
• Copyright and licensing information;
• Funding information where available;
• Persistent identifiers where available;
• Correction or retraction status where applicable.

The journal aims to keep metadata accurate and updated. Where metadata errors are identified, the Editorial Office may correct them to maintain the reliability of the publication record.

5. Persistent Identifiers

Where available, published articles may be assigned persistent identifiers, such as Digital Object Identifiers. Persistent identifiers support stable citation, long-term access, indexing, and discoverability.

Authors should ensure that article metadata, references, funding information, and other publication details are accurate before final publication to support reliable identifier registration and metadata dissemination.

6. Repository Deposit by Authors

Authors are permitted and encouraged to deposit the published version of their articles in institutional repositories, disciplinary repositories, funder repositories, personal websites, academic profiles, or other lawful scholarly platforms.

Repository deposits should include full citation information and a link to the official published version on the journal website where possible.

Authors should ensure that repository deposits comply with the journal’s Open Access Policy, Copyright and Licensing policy, and any restrictions relating to third-party materials.

7. Institutional and Disciplinary Repositories

The journal supports the responsible deposit of published articles in recognized institutional and disciplinary repositories. Repository deposit can help increase long-term access, scholarly visibility, and preservation of published research.

Authors may deposit the final published version of their article, provided that proper attribution is given and the applicable license is respected.

8. Self-Archiving

Authors may archive their published articles on personal websites, institutional webpages, academic networking platforms, and lawful scholarly sharing services.

Self-archived versions should include:

• The full citation of the published article;
• The journal title;
• The year of publication;
• Volume and issue information where available;
• DOI or official article URL where available;
• Copyright and licensing information.

9. Preservation of Supplementary Materials

The journal may publish or link to supplementary materials where these support the article’s argument, evidence, method, or interpretation.

Supplementary materials may include:

• Additional figures or tables;
• Movement diagrams;
• Notation examples;
• Interview guides;
• Survey instruments;
• Analytical coding schemes;
• Methodological appendices;
• Links to video or audio documentation;
• Descriptions of practice-based research materials;
• Code or scripts used for analysis.

The preservation of supplementary materials may depend on file format, copyright permissions, consent conditions, cultural restrictions, repository availability, platform limitations, and technical feasibility.

10. Performance Documentation and Multimedia Materials

Research in dance, choreography, movement, and performance may involve video, audio, images, movement records, motion capture files, performance documentation, and other multimedia materials.

The journal recognizes that such materials may be important for scholarly interpretation but may also involve copyright, performer rights, privacy, consent, cultural sensitivity, or third-party ownership.

Where multimedia materials cannot be preserved directly by the journal, authors may provide stable external links, repository records, archive references, or descriptive access information where ethically and legally appropriate.

11. Third-Party Materials

Third-party materials included in published articles may be subject to specific copyright, licensing, archival, or permission restrictions. These materials may not always be preserved, redistributed, or reused under the same terms as the article text.

Authors are responsible for providing accurate rights information for third-party materials. The journal may restrict, remove, replace, or update such materials if rights concerns arise after publication.

12. Preservation of Corrections and Retractions

The journal preserves the integrity of the scholarly record by maintaining records of corrections, retractions, expressions of concern, and related notices.

Where an article is corrected, retracted, or subject to an expression of concern, the relevant notice should remain linked to the article record where possible.

Retracted articles will normally remain accessible with a clear retraction notice, unless removal is required for legal, ethical, privacy, safety, or rights-related reasons.

13. Article Removal and Preservation Exceptions

The journal normally seeks to preserve the scholarly record. However, in exceptional circumstances, an article or part of an article may be removed, restricted, or replaced.

Such circumstances may include:

• Legal requirements;
• Copyright infringement;
• Privacy or confidentiality violations;
• Serious risk of harm to individuals or communities;
• Unauthorized disclosure of sensitive personal data;
• Unauthorized disclosure of culturally restricted materials;
• Court orders or other binding legal obligations;
• Serious publication ethics concerns requiring removal.

Where removal is necessary, the journal may retain a bibliographic record or removal notice where legally and ethically appropriate.

14. File Formats

The journal aims to preserve published materials in stable and widely used digital formats where possible.

Common formats may include:

• PDF for published articles;
• HTML for article landing pages or full-text display;
• XML or structured metadata formats where available;
• Common image formats for figures and visual materials;
• Common document or data formats for supplementary materials where appropriate.

Authors should submit files in formats that are readable, stable, and suitable for publication and preservation.

15. Backups and Platform Security

The journal may use technical backup procedures to protect article files, journal data, metadata, and platform records. Backup procedures may include server-level backups, database backups, file storage backups, and administrative copies.

These measures are intended to reduce the risk of data loss caused by technical failure, accidental deletion, platform migration, cyber incidents, or other disruptions.

16. Platform Migration

If the journal platform, website structure, hosting environment, or publication system changes, the journal will make reasonable efforts to preserve access to published content and metadata.

Where possible, redirects, updated links, metadata corrections, or platform notices may be used to help maintain discoverability and continuity of access.

17. Indexing and Discoverability

The journal supports long-term discoverability through accurate metadata, open-access licensing information, article records, and indexing or abstracting services where applicable.

The Editorial Office may provide metadata to indexing services, repositories, databases, discovery platforms, or preservation partners where appropriate.

Accurate metadata helps readers, libraries, search engines, and indexing services locate and cite published content.

18. Author Responsibilities

Authors contribute to long-term preservation by providing accurate, complete, and consistent information during submission and production.

Authors should ensure that:

• Names and affiliations are accurate;
• Abstracts and keywords are complete;
• References are accurate and properly formatted;
• Funding and ethics information is correct;
• Copyright and permission information is complete;
• Supplementary materials are clearly described;
• Repository links or external material links are stable where possible;
• ORCID iDs and persistent identifiers are provided where available.

19. External Links and Link Rot

Articles may cite or link to external websites, digital archives, videos, datasets, repositories, institutional records, or other online resources. The journal cannot guarantee the long-term availability of external websites or third-party platforms.

Authors are encouraged to use stable links, persistent identifiers, archive links, repository records, or official source records where possible.

Where important external materials become unavailable after publication, the journal may consider updates or corrections where appropriate.

20. Preservation of Practice-Based Research Materials

Practice-based and practice-led research may include artistic process documentation, choreographic notes, rehearsal materials, reflective journals, images, video documentation, sketches, scores, diagrams, and other materials related to embodied practice.

The journal encourages authors to preserve such materials responsibly where appropriate. However, preservation must respect consent, collaboration, ownership, copyright, performer rights, cultural sensitivity, and institutional or community restrictions.

21. Cultural, Ethical, and Community Restrictions

Some materials should not be openly archived or preserved in unrestricted public form. This may apply to traditional dance, ritual movement, Indigenous knowledge, local community practices, religious performance, private archives, or culturally restricted materials.

The journal supports preservation practices that respect cultural protocols, community expectations, consent conditions, and ethical obligations.

Authors should not deposit or preserve culturally sensitive materials in public repositories without appropriate permission and ethical justification.

22. Long-Term Access and Open Access

The journal’s preservation approach supports its open-access mission. Published articles are intended to remain freely accessible online, subject to technical, legal, ethical, and preservation constraints.

The journal does not impose subscription barriers on archived published content.

23. Preservation and Article Processing Charges

Article Processing Charges, where applicable, support open-access publication and may contribute to the costs of hosting, production, metadata preparation, platform maintenance, and long-term accessibility.

Payment of an Article Processing Charge does not guarantee acceptance and does not affect editorial decisions.

24. Relationship with Other Journal Policies

This Archiving and Preservation policy should be read together with the journal’s related policies, including:

• Open Access Policy;
• Copyright and Licensing;
• Publication Ethics;
• Data Availability Policy;
• Corrections and Retractions;
• AI and Research Integrity Policy;
• Author Guidelines;
• APC & Waiver Policy.

25. Policy Updates

The journal may update this Archiving and Preservation policy when necessary to reflect changes in preservation practices, repository standards, indexing requirements, digital infrastructure, legal obligations, or journal operations.

Any updates will be published on this page.

26. Contact

Authors, readers, librarians, repository managers, indexing services, or other parties with questions about archiving, preservation, repository deposit, metadata, or long-term access may contact the Editorial Office through the journal’s official contact page.

27. Editorial Note

Journal of Dance and Embodied Structure regards archiving and preservation as essential components of responsible open-access publishing. The journal aims to protect the accessibility, discoverability, and integrity of published scholarship while respecting copyright, consent, privacy, cultural protocols, and ethical responsibilities.