Privacy Statement | PoliEcoM Administration Review

PoliEcoM Administration Review respects the privacy of authors, reviewers, editors, readers, registered users, and visitors to the journal website. This Privacy Statement explains how personal information may be collected, used, stored, protected, and disclosed in connection with journal submission, peer review, editorial management, publication, indexing, communication, and website operation.

The journal uses personal information only for legitimate editorial, publishing, administrative, technical, ethical, and communication purposes. Personal information will not be sold, traded, or used for unrelated commercial marketing.

1. Scope of This Privacy Statement

This Privacy Statement applies to information collected through the journal website, online submission system, editorial correspondence, peer review process, publication workflow, and related journal communications. It applies to authors, reviewers, editors, editorial board members, readers, registered users, and other individuals who interact with the journal.

Manuscript submission and editorial processing
Peer review invitation, review submission, and reviewer management
Publication, indexing, archiving, and metadata management
Journal announcements, editorial correspondence, and user support
Website operation, security, system maintenance, and usage statistics

2. Information We May Collect

The journal may collect personal information that users provide directly, information generated through editorial and publication workflows, and limited technical information related to website use.

Account Information	Name, email address, username, affiliation, country or region, role, ORCID iD where provided, and account preferences.
Submission Information	Manuscript files, metadata, author details, contributor information, declarations, funding information, and correspondence.
Reviewer Information	Reviewer profile details, expertise, review invitations, review reports, recommendations, deadlines, and review history.
Communication Records	Emails, editorial messages, author queries, reviewer responses, support requests, and administrative communications.
Technical Information	IP address, browser type, device information, access time, pages visited, system logs, and cookies where applicable.

3. How We Use Personal Information

Personal information is used only for purposes related to journal operation, editorial management, peer review, publication, communication, integrity checks, and service improvement.

To create and manage user accounts in the journal system.
To process manuscript submissions and manage editorial workflows.
To invite reviewers and coordinate double-blind peer review.
To communicate editorial decisions, revision requests, production updates, and publication notices.
To verify authorship, affiliations, disclosures, conflicts of interest, and publication ethics information.
To publish article metadata, author information, and scholarly content after acceptance.
To support indexing, archiving, citation tracking, and long-term discoverability of published content.
To protect website security, prevent misuse, and maintain system reliability.

4. Manuscript and Peer Review Confidentiality

Manuscripts under review, reviewer identities, review reports, editorial discussions, and unpublished submission materials are treated as confidential. Access is limited to authorized editors, editorial staff, reviewers, and technical or publishing personnel who require access for legitimate journal purposes.

Confidential information includes:

Unpublished manuscript files and supplementary materials.
Reviewer identities and review reports.
Editorial comments, internal communications, and decision discussions.
Author responses, revision files, and ethical review documentation.

5. Published Information

When a manuscript is accepted and published, certain information becomes part of the public scholarly record. This may include author names, affiliations, ORCID iDs where provided, article title, abstract, keywords, funding information, conflict of interest statements, acknowledgments, article files, citation details, and publication metadata.

Published article information may be distributed to indexing services, repositories, archives, libraries, scholarly databases, citation services, and other platforms that support discoverability, preservation, and scholarly communication.

6. Sharing of Personal Information

The journal may share personal information only when necessary for editorial, publishing, technical, legal, ethical, or administrative purposes. Information is not sold or disclosed for unrelated commercial marketing.

Editorial Personnel	Editors, editorial board members, editorial staff, and reviewers may access information needed for manuscript handling.
Publishing and Technical Support	Service providers may process information for website hosting, system maintenance, production, indexing, archiving, or communication support.
Indexing and Archiving Services	Published metadata and article information may be shared with indexing, repository, citation, and archiving services.
Legal or Ethical Requirements	Information may be disclosed when required to address legal obligations, publication ethics concerns, misconduct investigations, or security issues.

7. Cookies and Website Analytics

The journal website may use cookies, session information, server logs, or similar technologies to support account login, website functionality, system security, user preferences, traffic analysis, and technical maintenance. Users may adjust browser settings to block or delete cookies, but some website functions may not operate properly without them.

Session cookies may support login and navigation.
Technical logs may help protect website security and diagnose errors.
Usage information may help improve website performance and user experience.
Cookies are not used by the journal to sell personal information.

8. Data Security

The journal takes reasonable administrative, technical, and organizational measures to protect personal information against unauthorized access, loss, misuse, alteration, disclosure, or destruction. However, no online system can be guaranteed to be completely secure, and users are responsible for maintaining the confidentiality of their account credentials.

Security measures may include:

Controlled access to editorial and submission records.
Use of password-protected accounts and user roles.
Technical monitoring for system reliability and security.
Confidentiality expectations for editors, reviewers, and editorial staff.

9. Data Retention

Personal information is retained for as long as necessary to support journal operation, editorial records, peer review history, publication integrity, indexing, archiving, legal compliance, ethical accountability, and user account management. Retention periods may vary depending on the type of information and the purpose for which it is held.

Published article metadata may be retained permanently as part of the scholarly record.
Submission and peer review records may be retained to support editorial accountability and publication ethics.
User account information may be retained while the account remains active or as needed for journal records.
Technical logs may be retained for system security, troubleshooting, and administrative purposes.

10. User Rights and Requests

Users may contact the Editorial Office to request access, correction, updating, or removal of their personal information where appropriate and legally permissible. Requests will be reviewed in light of editorial records, publication integrity, legal obligations, ethical responsibilities, and technical feasibility.

Users may request:

Correction of inaccurate account or profile information.
Updating of contact details, affiliation, or reviewer expertise.
Clarification of how their personal information is used.
Closure or deactivation of a user account where appropriate.

The journal may be unable to remove information that forms part of the published scholarly record, legally required records, peer review audit trail, publication ethics documentation, or archival metadata.

11. Reviewer Privacy

Reviewer identities are treated as confidential under the journal’s double-blind peer review model. Reviewer information is used to manage peer review invitations, match reviewer expertise, record review activity, evaluate conflicts of interest, and maintain the integrity of the review process.

Reviewer reports may be shared with editors and authors in anonymized form unless otherwise determined by journal policy. Reviewer identities are not disclosed to authors without authorization.

12. Children’s Privacy

The journal website and submission system are intended for academic, professional, editorial, and scholarly communication. The journal does not knowingly collect personal information from children for ordinary journal operations. If such information is identified, the Editorial Office may take appropriate steps to delete or restrict it, subject to legal, ethical, and publication record obligations.

13. International Users

The journal serves an international scholarly community. Personal information may be processed, accessed, stored, or transferred across jurisdictions for editorial, publishing, technical, indexing, archiving, or communication purposes. The journal will seek to handle personal information responsibly and in accordance with applicable privacy and data protection requirements where relevant.

14. Third-Party Links

The journal website may contain links to third-party websites, repositories, indexing services, databases, publishers, institutions, or external resources. The journal is not responsible for the privacy practices, security, or content of external websites. Users should review the privacy policies of third-party websites before providing personal information.

15. Changes to This Privacy Statement

The journal may update this Privacy Statement from time to time to reflect changes in journal operations, editorial procedures, publishing practices, technical systems, or applicable requirements. Updated versions will be made available on the journal website.

16. Contact

Editorial Office: PoliEcoM Administration Review Editorial Office

Email: [email protected]

Official Website: https://journals.panorama-sg.com/index.php/pemr

Publication Support: Panorama Scholarly Group